Governance Review


MNP LLP has conducted the governance review for the City of Victoria.


Council Report
Public input helped inform draft recommendations that form part of MNP's Governance Review Report for the City of Victoria that was presented to Council at the July 21, 2022 Committee of the Whole Meeting.

Update

On August 3, 2023, the following motion was adopted at the Daytime Council Meeting:

That Council receive the Governance Review Update staff report for information, and
That Council direct staff to:
1. Continue implementation of all Recommendations listed as “in progress” with the goal of completing each Recommendation.
2. As per Recommendation 5.5.3, update technology so that public addresses to Council may use live video.
3. As per Recommendation 5.2.3, direct the City Manager to undertake a formal review of base Council remuneration, including considerations of time commitment, principles for appropriate comparators and benchmark levels, a regular review framework and schedule, per diems for external committee appointments that are not already compensated, and conferences, with a report back due by December 31, 2023.
4. Regarding 5.1.4, not pursue a policy regarding Council’s role in matters beyond core responsibility.
5. Regarding 5.5.5, not pursue a requirement for recorded input from CALUC meetings be posted online.
6. Provide a report back to Council on this Motion by December 31, 2023.


Learn More
Read MNP's Governance Review Report and Summary Report of Public Engagement and view the presentation.


Thank You for Your Feedback
Thank you for providing feedback to help shape the future of the City's governance processes. Public engagement has now concluded.

Online Survey
The community was invited to complete a 10 minute online survey by Friday, May 13, 2022.

Written Submission
Individuals on behalf of an organization or group had the opportunity to provide a written submission by Friday, May 13. Read the Written Submission Guide for Organizations.

In-Person Session
Monday, May 2, 2022, 6:30 p.m. - 8:30 p.m.
Victoria Conference Centre, Level 1, 720 Douglas Street
Thank you to all who dropped by the open house to view information displays and provide input. The public event was hosted by MNP LLP.

Online Session
Wednesday, May 4, 2022, Noon - 1:30 p.m.
Zoom (Registration is required.)
Thank you to everyone who joined MNP LLP online for a virtual presentation and discussion about current City governance processes.

Presentation Slides - View the presentation slides from the Online Session.


Background
Governance involves the structures and processes for decision making, focusing on openness and accountability. It's about leadership and responsibility for the City to residents. It includes understanding residents' needs and making decisions in the best interests of the city.

"Good Governance and Civic Engagement" is identified as a strategic objective in the City of Victoria’s 2019 - 2022 Strategic Plan. A governance review is identified as a 2021/2022 action.

MNP LLP is a consulting firm that was engaged as an independent third party to conduct the governance review. The review considered ways the City's current model is effective and how it may be improved to further support efficient, effective and inclusive governance.

Public input was an important component of the governance review. The topics for exploration included these key principles:

  • Inclusivity – Citizens have a fair and reasonable opportunity to participate in decision-making processes
  • Transparency – Information is openly available, easy to access and understand
  • Accountability – Council ensures effective oversight and responsibility for the performance of the City, including appeal processes
  • Efficiency – Timeliness and effective use of resources by Council and its committees
  • Effectiveness – Council ensures the City achieves desired results and addresses citizen priorities
  • Impartiality – Decision making is unbiased and considers the best interests of the city

Learn more about the City’s governance and how it compares to other Canadian cities here.

Public input helped inform MNP's recommendations to City Council. The results of the review are available above and include a summary of public input.


What Was the Level of Public Participation?
Public engagement ranged from inform to consult.


How Was Input Sought?

The public was invited to participate in an online survey, in-person and virtual discussions. MNP also reached out directly to key stakeholder groups.





MNP LLP has conducted the governance review for the City of Victoria.


Council Report
Public input helped inform draft recommendations that form part of MNP's Governance Review Report for the City of Victoria that was presented to Council at the July 21, 2022 Committee of the Whole Meeting.

Update

On August 3, 2023, the following motion was adopted at the Daytime Council Meeting:

That Council receive the Governance Review Update staff report for information, and
That Council direct staff to:
1. Continue implementation of all Recommendations listed as “in progress” with the goal of completing each Recommendation.
2. As per Recommendation 5.5.3, update technology so that public addresses to Council may use live video.
3. As per Recommendation 5.2.3, direct the City Manager to undertake a formal review of base Council remuneration, including considerations of time commitment, principles for appropriate comparators and benchmark levels, a regular review framework and schedule, per diems for external committee appointments that are not already compensated, and conferences, with a report back due by December 31, 2023.
4. Regarding 5.1.4, not pursue a policy regarding Council’s role in matters beyond core responsibility.
5. Regarding 5.5.5, not pursue a requirement for recorded input from CALUC meetings be posted online.
6. Provide a report back to Council on this Motion by December 31, 2023.


Learn More
Read MNP's Governance Review Report and Summary Report of Public Engagement and view the presentation.


Thank You for Your Feedback
Thank you for providing feedback to help shape the future of the City's governance processes. Public engagement has now concluded.

Online Survey
The community was invited to complete a 10 minute online survey by Friday, May 13, 2022.

Written Submission
Individuals on behalf of an organization or group had the opportunity to provide a written submission by Friday, May 13. Read the Written Submission Guide for Organizations.

In-Person Session
Monday, May 2, 2022, 6:30 p.m. - 8:30 p.m.
Victoria Conference Centre, Level 1, 720 Douglas Street
Thank you to all who dropped by the open house to view information displays and provide input. The public event was hosted by MNP LLP.

Online Session
Wednesday, May 4, 2022, Noon - 1:30 p.m.
Zoom (Registration is required.)
Thank you to everyone who joined MNP LLP online for a virtual presentation and discussion about current City governance processes.

Presentation Slides - View the presentation slides from the Online Session.


Background
Governance involves the structures and processes for decision making, focusing on openness and accountability. It's about leadership and responsibility for the City to residents. It includes understanding residents' needs and making decisions in the best interests of the city.

"Good Governance and Civic Engagement" is identified as a strategic objective in the City of Victoria’s 2019 - 2022 Strategic Plan. A governance review is identified as a 2021/2022 action.

MNP LLP is a consulting firm that was engaged as an independent third party to conduct the governance review. The review considered ways the City's current model is effective and how it may be improved to further support efficient, effective and inclusive governance.

Public input was an important component of the governance review. The topics for exploration included these key principles:

  • Inclusivity – Citizens have a fair and reasonable opportunity to participate in decision-making processes
  • Transparency – Information is openly available, easy to access and understand
  • Accountability – Council ensures effective oversight and responsibility for the performance of the City, including appeal processes
  • Efficiency – Timeliness and effective use of resources by Council and its committees
  • Effectiveness – Council ensures the City achieves desired results and addresses citizen priorities
  • Impartiality – Decision making is unbiased and considers the best interests of the city

Learn more about the City’s governance and how it compares to other Canadian cities here.

Public input helped inform MNP's recommendations to City Council. The results of the review are available above and include a summary of public input.


What Was the Level of Public Participation?
Public engagement ranged from inform to consult.


How Was Input Sought?

The public was invited to participate in an online survey, in-person and virtual discussions. MNP also reached out directly to key stakeholder groups.




Page last updated: 13 Dec 2023, 10:00 AM